We'll be using smart classrooms and lecture halls for our sessions. All but one of the rooms have a smart podium, with an in-podium Windows PC; however, we recommend you present with your own laptop running Mac OS X or Microsoft Windows (see screencasts below).
There is a laptop connection with VGA+audio hookup+ethernet. If you have a Mac, bring your VGA dongle! There is also a DVD player, speakers, and controls for the projector screen, room lights and room sound level (exact controls vary by room). The largest lecture halls also have a document camera, CD/cassette deck, writing tablet, gooseneck microphone, wireless microphone, and preview monitor.
The smaller classrooms don't have a podium microphone, but we'll planning to provide a USB microphone for those rooms. The McDonnell Douglas Engineering Auditorium has a podium only (with no PC) so bring your laptop (or borrow one) if you're presenting in that room.
Most rooms have a podium with a built-in PC running Microsoft Windows, with Microsoft Office. In the large lecture halls, there's a software list of what is installed on the PCs. In the smaller rooms, just the basic stuff (e.g., Microsoft Office) is installed. If you need something special, please contact us and we'll see what we can do. In the McDonnell Douglas Engineering Auditorium there's no podium PC, so bring your own laptop.
There is a VGA+audio connection for your laptop. Please set your video output resolution to 1024 × 768 @ 60Hz. Other resolutions may work, but the screencast software and the projector will have to scale your image and it and will look bad (i.e., in the recorded screencast).
If you're going to present with a MAC laptop, be sure to either bring or coordinate access for a VGA adapter. Apple has many adapter styles, be sure you find one for your laptop model.
Internet/WiFi & port restrictions
There is Visitor WiFi available in all our rooms, but port restrictions apply. If you need more open access, or you need a wired ethernet connection, don't register for visitor WiFi, instead see John Romine or another organizer for how to get connected.
The large lecture halls have a podium microphone, and a room audio output feed (1/4" plug). You can connect the room audio feed to your laptop's audio input jack, and record the amplified sound from the room (podium or wireless microphone).
In the smaller rooms, we'll supply a USB microphone for you to connect to your laptop. You'll need to stand by your laptop to pick up your voice, and repeat any audience questions so they can be heard in the screencast. If you have a podcast microphone (USB, etc.), please bring it with you just in case.
We'd like to record screencasts of all the presentations, containing the images from your computer screen and audio from the room microphones. UCI has licensed Camtasia Relay software for this. You can install it on your laptop or run it directly from a USB flash drive, on Mac OS X and Microsoft Windows. See below for instructions. Linux folks: we're working on alternative screen capture ideas.
We'll be using Camtasia Relay to record screencasts of the presentations. You can download and install the software on your Windows or Mac OS X laptop (contact John Romine or another event organizer for the login and password).
If you are presenting with PowerPoint only, there is a Camtasia PowerPoint plug-in that will start Camtasia automatically when you begin your presentation. If you are presenting with other software, or you're going to do a demo, start Camtasia Relay first before you begin your presentation. There is a good one-page handout on how to use Camtasia (with pictures!), but here is the basic process.
Note: if you are using a USB microphone, make sure it's connected and recognized by your OS before you start Camtasia.
- You will be prompted to login; use the account login/password provided to you. If you don't have the account info, ask an organizer or your room session chair.
- Select the 'DrupalCamp2010' profile.
- Enter a title for your presentation in the form 'session name', like 'Building the DrupalCamp Website'.
- Select the appropriate microphone settings, and check the volume is correct and you are seeing audio input (there's an audio level meter graphic).
- You can run a 10 second test with the blue TEST button to see if everything seems to be working.
- To record your session, click the red REC button; click the stop button when your recording is complete. If you are using the PowerPoint plug-in, it will start and stop recording automatically.
- You can Play your recording to see if it is OK. Optionally, you can use the Trimming function to cut off the start and/or end of your recording.
- Click Submit to save your recording, and wait 2 minutes before shutting down your computer so that your recording can be uploaded to the Camtasia server. Note that there is no clear indication when this is finished, so just give it some time.
Camtasia Relay can only record one screen and you can optionally select which screen to record before presenting. During the display preview window, there are small arrows on the left or right side of the screen to select which monitor is to be recorded.
If you begin the recording on the primary screen, then drag content on to a second screen, nothing being presented on the second screen is recorded.
When using two displays, if the you can use "mirror" mode, both displays will show the same thing and the presentation will be recorded as expected.
The Camtasia recording is stored on your laptop while it is recording. The file size depends on much your screen images changes, but a good estimate is 200MB for a 1-hour PowerPoint presentation.
The UCI Camtasia Relay encoding server has lots of gigs free for processing of recordings and the hosting server has a huge amount of space available. UCI is licensed for one encoding at a time so all recordings will be queued, encoded, transferred to http://replay.nacs.uci.edu, then deleted from http://encoder.nacs.uci.edu
If you can't install Camtasia on your laptop, you can run the Camtasia Portable Recorder from a USB drive. The portable recorder puts the recording in a temp directory on the computer being used. When stop is pressed, you will be asked to move the recording from the computer to the USB drive. Then at a later time, the USB drive must be plugged into a computer with Camtasia Relay installed for the recording to be transferred up to the server.
There's no direct way to delete files from the server. If you have a file that needs to be deleted, contact John Romine and he'll take care of removing the file.
According to the folks that know the most about Camtasia, nearly all of the things that can go wrong occur when the user does not Submit the recording before logging off, so don't do that.